End of Year Report Overview
- Maintain recognition status
- Demonstrate completion of funding tier requirements
- Reflect on annual achievements and challenges
- Request rollover of unspent funds
- Apply for debt forgiveness (if needed)
- Provide organizational updates and future plans
Components of the End of Year Report (EYR)
Each organization is required to complete one EYR annually. The form includes the following components:
- Re-recognition questions: Mission statement, summary of key achievements, challenges, advisor contact, and membership demographics.
- Funding Tier Review: Confirmation and/or documentation of activities tied to your organization’s funding tier.
- Optional Tier Increase Requests: organizations may use the EYR to request a change in tier level or funding exception.
- Debt and Rollover questions: overview of past-year spending and planned use of future resources, including any rollover or debt forgiveness requests (if applicable)
- Space Allocation Review: information about campus spaces or facilities used by the organization and anticipated needs for the coming year.
End of Year Report Timeline 2025-2026
-
Wednesday, April 1, 2026: The End of Year Report (EYR) form will open for all Student Government recognized organizations. A submission link will be distributed via email by the Student Government Director of Organizations (SGDOO) and/or the Student Government Director of Finance (SGDOF) to all Primary Contacts, Co-Presidents, and Vice Presidents to announce the start of the process. The form can also be accessed directly for submission.
- Monday, May 11, 2026: All EYR submissions are due by 11:59 p.m. Eastern Time. Only one submission per organization is required. The form will adjust based on the organization’s assigned funding tier to display appropriate requirements and questions.
- Organizations will be contacted over the summer if information is missing from their EYR. Any re-recognition probation that is necessary will be decided prior to the fall semester (September) joint meeting of the Graduate Student Assembly and Undergraduate Senate.
Re-Recognition (Completed through the EYR)
Each year, all student government recognized organizations are required to complete the re-recognition process in order to maintain recognition benefits. This process is fully integrated into the End of Year Report, meaning that submitting the EYR is how organizations complete their re-recognition requirements. This process is led by the Student Government Director of Organizations (SGDOO) and facilitated by the Committee on Student Organizations (CoSO).
The goal of re-recognition is to ensure that organizations are still functioning effectively and fulfilling their designated mission, as well as to identify issues that organizations are having functioning in the University environment - i.e., membership concerns, concerns about finances, administrative questions, etc.
Re-Recognition Criteria
In order to maintain recognition, a student organization needs to:
- Complete the End of Year Report including all requirements related to officer trainings
- Maintain membership: at least 3 officers and 8 additional members, or at least 2 officers, an advisor, and 8 additional members (11 total)
- Upload current governing documents (Constitution/By-Laws) in TartanConnect
- Adhere to the CMU Statement of Assurance
Appeals Process
If your organization is not granted the status of student government re-recognition, you may appeal the decision of CoSO. In order to appeal:
- You must submit a written notice of your appeal to CoSO (sgdoo@andrew.cmu.edu) within one week of receipt of the notification of CoSO's decision.
- A maximum of three members can present for your organization at the appeals meeting.
- CoSO will schedule an appeal hearing within three meetings of the receipt of the request for appeal.
- At the end of the appeal hearing, CoSO will vote on whether to reverse the original recognition decision made.
- If your organization is still not satisfied with the decision, you can appeal to Student Senate or the Graduate Student Assembly.
Understanding Tier Requirements
Every recognized student organization is assigned a funding tier (A through H) or placed in one of two exception categories. Each tier is associated with a maximum annual allocation and a set of baseline expectations, such as:
- Completing REACH Training
- Submission of End of Year Report
- Submitting a budget by the end of the 2nd week of classes in the Fall
- Collaborating with other campus groups
You can view the full list of tier requirements below.
